• Skip to main content
  • Skip to footer
  • About
    • Maria Campos
  • Services
    • Immigration Law
    • Corporate & Commercial Law
    • Notary Public
      • Apostille Services
  • Contact
  • Payments
  • Blog
    • Immigration
    • Family Law
      • Separation & Divorce
      • Child Support
      • Spousal Support
      • Family Law Agreements
      • Legal Custody
      • Property & Debt
    • Corporate Law
    • Real Estate Law
    • Civil Litigation
    • Wills & Estates
  • Español

Invicta Law

Lawyer & Notary Public

Apostille for Canadian Corporate Documents

December 20, 2021 By Invicta

Apostille for Canadian Corporate Documents

Is your business looking to expand overseas? International business opportunities may be lucrative, but doing business globally can present some challenges. One challenge is ensuring corporate documents issued in Canada are accepted as legal and authentic in the target country.

Using Canadian corporate documents for international business

Companies registered in Canada that want to do business overseas or open a foreign subsidiary may be asked to provide a number of corporate documents. Examples include a Certificate of Incorporation, a Certificate of Good Standing, Directors’ Resolutions, Powers of Attorney, and a CRA Certificate of Residency for tax purposes. Officials in a foreign country will want assurance that these documents are legitimate.

Canadian version of “Apostille”

Corporate documents must go through a specialized process to deem them legally valid for use in a foreign jurisdiction. This process is called Apostille in many countries, but in Canada the process is called authentication and legalization. There are several steps to the process which depend on the type of document and the intended country of use, but the end result is the same: the equivalent of an Apostille certificate.

How to prepare your corporate documents

There are three steps to the process of getting the Canadian equivalent of an Apostille certificate: document preparation, authentication, and legalization. The first step is to order the necessary corporate documents from the appropriate authority (where you order the documents from depends on whether your company is federally or provincially incorporated). Document requirements vary from country to country. Before your documents are sent out for authentication and legalization, it may be necessary to obtain certified copies, have documents notarized by a Notary Public, or officially translated. An experienced professional can help you determine the target country’s unique requirements and avoid rejections/processing delays.

How to authenticate corporate documents

The second step is authentication. Once your documents are properly prepared, they must be sent for authentication by the correct authority. Global Affairs Canada authenticates most corporate documents, but in some cases, it may be necessary for BC Corporate Registry documents to go through the BC Authentication Program. Authentication confirms that the signature/seal of the official who signed the document is authentic. A document that has been authenticated will have a certificate of authentication attached to it.

How to legalize corporate documents

The third and final step is legalization. The authenticated document is sent to the local embassy or consulate of the country where you want to do business. An official will inspect the document to ensure the correct procedure was followed and verify that signatures are real. The official will then attach a certificate of legalization, which affirms that the document can be accepted as valid in that foreign country.

Looking to do business overseas?

Corporate documents will be rejected if you make mistakes in the process. Processing errors and unnecessary delay can be avoided when you work with an experienced commercial law professional. Invicta Law Corporation offers streamlined document validation services in Vancouver. Maria Campos LL.M. has assisted clients with attestation of corporate documents for use in many foreign countries. We can guide you through the process to get your corporate documents ready to do international business.

  • Twitter
  • Facebook
  • LinkedIn
  • WhatsApp

Related Posts


Featured Posts

A Guide to Legalizing Documents in Canada for International Use

September 14, 2023 By Invicta

Legalizing documents for international use is a crucial process for individuals and businesses in Canada. Whether you’re dealing with academic transcripts, legal documents, or personal certificates, ensuring their validity abroad is essential. This guide will walk you through the steps to legalize a document in Canada.

The Importance of Official English/Spanish Translations

April 4, 2023 By Invicta

If you are a Canadian or American who needs to use an English-language document in Mexico, first you must obtain a certified and notarized translation. The same is true if you need to use a Spanish-language Mexican document in Canada or the US. We have a certified document translator in Jalisco who can prepare official translations that are valid for use in Mexico, Canada, and the United States.

Importing a Car to Canada from Mexico

June 14, 2022 By Invicta

Thinking about importing a car from Mexico to Canada? There is some leg work involved. Here is what you need to know about the import process.

How Does Express Entry Work?

June 1, 2022 By Invicta

Canada uses a points-based system called Express Entry to rank immigration applications. Applicants with the highest scores are selected from the pool of candidates and invited to apply for permanent residence in Canada. If you are a skilled immigrant who wants to immigrate to Canada, Express Entry may be a great option for you.

Temporary Entry to Canada from US and Mexico Easier Under CUSMA

April 6, 2022 By Invicta

Temporary entry to Canada is easier if you are a citizen of the Unites State or Mexico coming to Canada as a “business person.” The Canada-United States-Mexico Agreement (CUSMA) simplifies the process for professionals, tradespeople, investors, executives, and business visitors who want to work temporarily in Canada.

Newsletter

Footer

Invicta Law Corporation is based in Vancouver BC, focusing on Canadian Immigration, Family and Corporate Law.

-

88 West Pender St.
Suite 2081
Vancouver, BC V6B 6N9

Consultations by appointment only. Please contact us if you have any questions.

-

[email protected]
Book Appointment
(604) 674-7104

Copyright © 2023 · INVICTA LAW CORPORATION · Privacy Policy · Terms & Conditions · Disclaimer

Visit us on Facebook Facebook LinkedIn LinkedIn Instagram Instagram and Youtube Youtube